Useful KeyBoard ShortCuts

	Short Cut Key	Word Command	Description
1	Ctrl + Shift + A	AllCaps	Makes the selection all capitals (toggle)
2	Alt + Ctrl + 1	ApplyHeading1	Applies Heading 1 style to the selected text
3	Alt + Ctrl + 2	ApplyHeading2	Applies Heading 2 style to the selected text
4	Alt + Ctrl + 3	ApplyHeading3	Applies Heading 3 style to the selected text
5	Ctrl + Shift + L	ApplyListBullet	Applies List Bullet style to the selected text
6	Alt + F10	AppMaximize	Enlarges the application window to full size
7	Alt + F5	AppRestore	Restores the application window to normal size
8	Ctrl+B	Bold	Makes the selection bold (toggle)
9	Ctrl + PgDn	BrowseNext	Jump to the next browse object
10	Ctrl + PgUp	BrowsePrev	Jump to the previous browse object
11	Alt + Ctrl + Home	BrowseSel	Select the next/prev browse object
12	Esc	Cancel	Terminates an action
13	Ctrl+E	CenterPara	Centers the paragraph between the indents
14	Shift+F3	ChangeCase	Changes the case of the letters in the selection
15	Left arrow	CharLeft	Moves the insertion point to the left one character
16	Shift + Left arrow	CharLeftExtend	Extends the selection to the left one character
17	Rt arrow	CharRight	Moves the insertion point to the right one character
18	Shift + Rt arrow	CharRightExtend	Extends the selection to the right one character
19	Alt + Shift + C	ClosePane	Closes the active window pane  (if you are in Normal View and have, for example, the Footnote pane open)
20	Alt+Drag  (or press Ctrl + Shift + F8 and drag, but Alt + Drag is far easier!)	ColumnSelect	Selects a columnar block of text
21	Ctrl +Shift+C	CopyFormat	Copies the formatting of the selection
22	Shift + F2	CopyText	Makes a copy of the selection without using the clipboard (press Return to paste)
23	Alt + F3	CreateAutoText	Adds an AutoText entry to the active template
24	Ctrl+ Backspace	DeleteBackWord	Deletes the previous word without putting it on the Clipboard
25	Ctrl + Del	DeleteWord	Deletes the next word without putting it on the Clipboard
26	Ctrl+W, Ctrl+F4	DocClose	Prompts to save the document and then closes the active window. (But doesn’t intercept the menu command)
27	Ctrl + F10	DocMaximize	Enlarges the active window to full size
28	Ctrl + F7	DocMove	Changes the position of the active window
29	Ctrl + F5	DocRestore	Restores the window to normal size
30	Ctrl + F8	DocSize	Changes the size of the active window
31	Alt + Ctrl + S	DocSplit	Splits the active window horizontally and then adjusts the split
32	Alt + Shift + F9	DoFieldClick	Executes the action associated with macrobutton fields
33	Ctrl + Shift + D	DoubleUnderline	Double underlines the selection (toggle)
34	Alt R, G	DrawGroup	Groups the selected drawing objects
35	Alt R, I	DrawSnapToGrid	Sets up a grid for aligning drawing objects
36	Alt R, U	DrawUngroup	Ungroups the selected group of drawing objects
37	Ctrl+Shift+F5 (Or: Alt I, K)	EditBookmark	Brings up the bookmark dialog
38	Del	EditClear	Performs a forward delete or removes the selection without putting it on the Clipboard
39	Ctrl+C	EditCopy	Copies the selection and puts it on the Clipboard
40	Ctrl+X	EditCut	Cuts the selection and puts it on the Clipboard
41	Ctrl+F	EditFind	Finds the specified text or the specified formatting
42	F5, Ctrl+G	EditGoTo	Jumps to a specified place in the active document
43	Alt E, K	EditLinks	Allows links to be viewed, updated, opened, or removed
44	Ctrl+V	EditPaste	Inserts the Clipboard contents at the insertion point
45	Alt E, S	EditPasteSpecial	Inserts the Clipboard contents as a linked object, embedded object, or other format
46	Alt + Shift + Backspc	EditRedo	Redoes the last action that was undone
47	F4	EditRedoOrRepeat	Repeats the last command, or redoes the last action that was undone (unfortunately, doesn’t work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Word’s most useful shortcuts, if not the most useful)
48	Ctrl+H	EditReplace	Finds the specified text or the specified formatting and replaces it
49	Ctrl+A	EditSelectAll	Selects the entire document
50	Ctrl+Z	EditUndo	Reverses the last action
51	Alt + PageDn (to select to end of column, use Alt + Shift + PgDn)	EndOfColumn	Moves to the last cell in the current table column
52	Ctrl+Shift+End	EndOfDocExtend	Extends the selection to the end of the last line of the document
53	Ctrl+End	EndOfDocument	Moves the insertion point to the end of the last line of the document
54	End	EndOfLine	Moves the insertion point to the end of the current line
55	Shift+End	EndOfLineExtend	Extends the selection to the end of the current line
56	Alt+End	EndOfRow	Moves to the last cell in the current row
57	Alt + Ctrl + PgDn	EndOfWindow	Moves the insertion point to the end of the last visible line on the screen
58	Shift + Alt + Ctrl + PgDn	EndOfWindowExtend	Extends the selection to the end of the last visible line on the screen
59	F8 (press Esc to turn off)	ExtendSelection	Turns on extend selection mode and then expands the selection with the direction keys
60	Alt + F4 (<9>)	FileCloseOrExit	Closes the current document, or if no documents are open, quits Word. Horrible command, as it makes it a long winded business to quit Word. But there’s a simple solution – assign Alt+F4 to FileExit instead.
61	Alt + F4 (Word 97)	FileExit	Quits Microsoft Word and prompts to save the documents (does intercept the menu item, but not the keyboard shortcut, or the x button. An AutoExit macro is usually a better way of intercepting this).
62	NOT Ctrl+N!!	FileNew	Creates a new document or template (brings up the dialog). Note that: Word pretends that Ctrl+N is assigned to FileNew but it isn’t, it’s assigned to FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the FileNewDialog command. In Word 97 the only way to fix it is to create a macro called FileNew (to do this, press Alt + F8, type "FileNew" without the quotes and Click "Create". The macro will automatically contain the code needed to make it work).
63	Ctrl+N	FileNewDefault	Creates a new document based on the Normal template.
64	Ctrl+O	FileOpen	Opens an existing document or template
65	Alt F, U	FilePageSetup	Changes the page setup of the selected sections
66	Ctrl + P	FilePrint	Prints the active document (brings up the dialog)
67	Ctrl+F2	FilePrintPreview	Displays full pages as they will be printed
68	Alt F, I	FileProperties	Shows the properties of the active document
69	Ctrl+S	FileSave	FileSave
70	Alt F, A (or F12)	FileSaveAs	Saves a copy of the document in a separate file (brings up the dialog)
71	Ctrl+Shift+F	Font	Activates the Fonts listbox on the formatting toolbar
72	Ctrl+Shift+P	FontSizeSelect	Activates the Font Size drop-down on the formatting toolbar
73	Alt + Ctrl + K	FormatAutoFormat	Automatically formats a document (or sometimes, automatically screws it up)
74	Alt O, B	FormatBordersAndShading	Changes the borders and shading of the selected paragraphs, table cells, and pictures
75	Alt O, E	FormatChangeCase	Changes the case of the letters in the selection
76	Alt O, C	FormatColumns	Changes the column format of the selected sections (brings up the dialog)
77	Alt O, D	FormatDropCap	Formats the first character of current paragraph as a dropped capital (must select it first)
78	Ctrl+D	FormatFont	Brings up the Format + Font dialog
79	Alt + Shift + R	FormatHeaderFooterLink	Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar)
80	Alt O, P	FormatParagraph	Brings up the Format Paragraph dialog
81	Alt O, S	FormatStyle	Applies, creates, or modifies styles
82	Alt O, T	FormatTabs	Brings up the Format Tabs dialog
83	Shift + F5	GoBack	Returns to the previous insertion point (goes back to up to 3 points, then returns to where you started; this is one of the most useful shortcuts of them all. Also useful when opening a document, if you want to g straight to where you were last editing it)
84	Ctrl + >	GrowFont	Increases the font size of the selection
85	Ctrl + ]	GrowFontOnePoint	Increases the font size of the selection by one point
86	Ctrl + T (or drag the ruler)	HangingIndent	Increases the hanging indent
87	F1	Help	Microsoft Word Help
88	Shift + F1	HelpTool	Lets you get help on a command or screen region or examine text properties
89	Ctrl + Shift + H	Hidden	Makes the selection hidden text (toggle)
90	Click on it	HyperlinkOpen	Connect to a hyperlink’s address
91	Ctrl + M (or drag the ruler)	Indent	Moves the left indent to the next tab stop
92	Alt + Ctrl + M (or Alt I, M)	InsertAnnotation	Inserts a comment
93	F3	InsertAutoText	Replaces the name of the AutoText entry with its contents
94	Alt I, B	InsertBreak	Ends a page, column, or section at the insertion point
95	Alt I, C	InsertCaption	Inserts a caption above or below a selected object
96	Ctrl + Shift + Return	InsertColumnBreak	Inserts a column break at the insertion point
97	Alt + Shift + D	InsertDateField	Inserts a date field
98	Alt + Ctrl + D	InsertEndnoteNow	Inserts an endnote reference at the insertion point without displaying the dialog
99	Alt I, F	InsertField	Inserts a field in the active document
100	Ctrl+F9	InsertFieldChars	Inserts an empty field with the enclosing field characters
101	Alt I, L	InsertFile	Inserts the text of another file into the active document
102	Alt I, N	InsertFootnote	Inserts a footnote or endnote reference at the insertion point
103	Alt + Ctrl + F	InsertFootnoteNow	Inserts a footnote reference at the insertion point without displaying the dialog
104	Ctrl + K	InsertHyperlink	Insert Hyperlink
105	Alt I, D	InsertIndexAndTables	Inserts an index or a table of contents, figures, or authorities into the document
106	Alt + Ctrl + L	InsertListNumField	Inserts a ListNum Field
107	Alt + Shift + F	InsertMergeField	Brings up a dialog to insert a mail merge field at the insertion point. (It does not intercept the button on the Mail merge. toolbar)
108	Ctrl + Return	InsertPageBreak	Inserts a page break at the insertion point
109	Alt + Shift + P	InsertPageField	Inserts a page number field
110	Ctrl + Shift + F3	InsertSpike	Empties the spike AutoText entry and inserts all of its contents into the document
111	Alt + Shift + T	InsertTimeField	Inserts a time field
112	Ctrl + I	Italic	Makes the selection italic (toggle)
113	Ctrl + J	JustifyPara	Aligns the paragraph at both the left and the right indent
114	Ctrl + L	LeftPara	Aligns the paragraph at the left indent
115	Down arrow	LineDown	Moves the insertion point down one line
116	Shift + down arrow	LineDownExtend	Extends the selection down one line
117	Up arrow	LineUp	Moves the insertion point up one line
118	Shift + up arrow	LineUpExtend	Extends the selection up one line
119	Ctrl + F11	LockFields	Locks the selected fields to prevent updating
120	Alt + Shift + K	MailMergeCheck	Checks for errors in a mail merge
121	Alt+Shift+E	MailMergeEditDataSource	Lets you edit a mail merge data source
122	Alt + Shift + N	MailMergeToDoc	Collects the results of the mail merge in a document
123	Alt  Shift + M	MailMergeToPrinter	Sends the results of the mail merge to the printer
124	Alt + Shift + I	MarkCitation	Marks the text you want to include in the table of authorities
125	Alt + Shift + X	MarkIndexEntry	Marks the text you want to include in the index
126	Alt + Shift + O	MarkTableOfContentsEntry	Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead)
127	Alt or F10	MenuMode	Makes the menu bar active
128	Alt + Shift + F11	MicrosoftScriptEditor	Starts or switches to Microsoft Development Environment application, allowing you to view the HTML/XML source code that would be behind the document if it were in .htm format (or that is behind it if it already is in .htm format).
129	Alt + Ctrl + F1	MicrosoftSystemInfo	Execute the Microsoft System Info application
130	F2	MoveText	Moves the selection to a specified location without using the clipboard (press Return to execute the more)
131	Tab	NextCell	Moves to the next table cell
132	F11	NextField	Moves to the next field
133	Alt + F7	NextMisspelling	Find next spelling error
134	Alt + down arrow	NextObject	Moves to the next object on the page
135	Ctrl + F6	NextWindow	Switches to the next document window, equivalent to selecting a document from the Window menu.
136	Ctrl+Shift+N	NormalStyle	Applies the Normal style
137	Ctrl + 0	OpenOrCloseUpPara	Sets or removes extra spacing above the selected paragraph
138	F6	OtherPane	Switches to another window pane in Normal View  (for instance, if you have if you have a Footnotes pane open in Normal view and want to switch to the main document and back without closing the pane).
139	Alt + _	OutlineCollapse	Collapses an Outline in Outline View by one level
140	Alt+Shift+rt arrow	OutlineDemote	Demotes the selected paragraphs one heading level
141	Alt + +	OutlineExpand	Expands an Outline in Outline View by one level
142	Alt+Shift+down  arrow	OutlineMoveDown	Moves the selection below the next item in the outline
143	Alt+Shift+up  arrow	OutlineMoveUp	Moves the selection above the previous item in the outline
144	Alt+Shift+left arrow	OutlinePromote	Promotes the selected paragraphs one heading level
145	Alt + Shift + L	OutlineShowFirstLine	Toggles between showing the first line of each paragraph only or showing all of the body text in the outline
146	Ins	Overtype	Toggles the typing mode between replacing and inserting
147	PgDn	PageDown	Moves the insertion point and document display to the next screen of text
148	Shift+ PgDn	PageDownExtend	Extends the selection and changes the document display to the next screen of text
149	PgUp	PageUp	Moves the insertion point and document display to the previous screen of text
150	Shift + PgUp	PageUpExtend	Extends the selection and changes the document display to the previous screen of text
151	Ctrl + down arrow	ParaDown	Moves the insertion point to the beginning of the next paragraph
152	Shift + Ctrl + down arrow	ParaDownExtend	Extends the selection to the beginning of the next paragraph
153	Ctrl + up arrow	ParaUp	Moves the insertion point to the beginning of the previous paragraph
154	Shift + Ctrl + up arrow	ParaUpExtend	Extends the selection to the beginning of the previous paragraph
155	Ctrl+Shift+V	PasteFormat	Applies the previously copied formatting to selection
156	Shift + Tab	PrevCell	Moves to the previous table cell
157	Shift + F11	PrevField	Moves to the previous field
158	Alt + up arrow	PrevObject	Moves to the previous object on the page
159	Ctrl + Shift + F6	PrevWindow	Switches back to the previous document window
160	Sfift+F4	RepeatFind	Repeats Go To or Find to find the next occurrence
161	Ctrl+Spacebar	ResetChar	Makes the selection the default character format of the applied style
162	Ctrl+Q	ResetPara	Makes the selection the default paragraph format of the applied style
163	Ctrl +R	RightPara	Aligns the paragraph at the right indent
164	Ctrl + *	ShowAll	Shows/hides all nonprinting characters
165	Alt + Shift + A	ShowAllHeadings	Displays all of the heading levels and the body text in Outline View
166	Ctrl + <	ShrinkFont	Decreases the font size of the selection
167	Ctrl + [	ShrinkFontOnePoint	Decreases the font size of the selection by one point
168	Ctrl + Shift + K	SmallCaps	Makes the selection small capitals (toggle)
169	Ctrl + 1	SpacePara1	Sets the line spacing to single space
170	Ctrl + 5	SpacePara15	Sets the line spacing to one-and-one-half space
171	Ctrl + 2	SpacePara2	Sets the line spacing to double space
172	Ctrl + F3	Spike	Deletes the selection and adds it to the “Spike” AutoText entry (which allows you to move text and graphics from nonadjacent locations)
173	Alt + PgUp	StartOfColumn	Moves to the first cell in the current column
174	Ctrl+Shift+Home	StartOfDocExtend	Extends the selection to the beginning of the first line of the document
175	Ctrl +Home	StartOfDocument	Moves the insertion point to the beginning of the first line of the document
176	Home	StartOfLine	Moves the insertion point to the beginning of the current line
177	Shift+Home	StartOfLineExtend	Extends the selection to the beginning of the current line
178	Alt+Home	StartOfRow	Moves to the first cell in the current row
179	Alt+Ctrl+PgUp	StartOfWindow	Moves the insertion point to the beginning of the first visible line on the screen
180	Shift+ Alt+Ctrl+PgUp	StartOfWindowExtend	Extends the selection to the beginning of the first visible line on the screen
181	Strl + Shift + S	Style	Activates the Style drop-down on the Formatting toolbar
182	Ctrl + =	Subscript	Makes the selection subscript (toggle)
183	Ctrl + +	Superscript	Makes the selection superscript (toggle)
184	Ctrl + Shift + Q	SymbolFont	Applies the Symbol font to the selection
185	Alt A, F	TableAutoFormat	Applies a set of formatting to a table
186	Alt A, H	TableHeadings	Toggles table headings attribute on and off
187	Alt + click (Alt + drag to select several)	TableSelectColumn	Selects the current column in a table
188	Click in left margin	TableSelectRow	Selects the current row in a table
189	Alt + double-click	TableSelectTable	Selects an entire table
190	Alt + Ctrl + U	TableUpdateAutoFormat	Updates the table formatting to match the applied Table Autoformat settings
191	Shift + F9 (Alt + F9 toggles all field codes on or off)	ToggleFieldDisplay	Shows the field codes or the results for the selection (toggle)
192	Alt T, C	ToolsCustomize	Allows you to customizes the Word user interface (menus, keyboard and toolbars) and store the customizations in a template (defaults to Normal.dot, so be careful!)
193	Alt + F8	ToolsMacro	Runs, creates, deletes, or revises a macro
194	F7	ToolsProofing	Checks the spelling and grammar in the active document
195	Ctr.l + Shift + E	ToolsRevisionMarksToggle	Toggles track changes for the active document
196	Shift + F7	ToolsThesaurus	Finds a synonym for the selected word
197	Ctrl+U	Underline	Formats the selection with a continuous underline (toggle)
198	Ctrl + Shift + T (or drag the ruler)	UnHang	Decreases the hanging indent
199	Ctrl + Shift + M (or drag the ruler)	UnIndent	Moves the left indent to the previous tab stop
200	Ctrl+Shift+F9	UnlinkFields	Permanently replaces the field codes with the results
201	Ctrl + Shift + F11	UnlockFields	Unlocks the selected fields for updating
202	F9	UpdateFields	Updates and displays the results of the selected fields
203	Ctrl + Shiift + F7	UpdateSource	Copies the modified text of a linked file back to its source file
204	Hover over comment	ViewAnnotations	Show or hide the comment pane
205	Dbl-click the endnote reference	ViewEndnoteArea	If in Normal View, opens a pane for viewing and editing the endnote (toggle). If in Page/Print Layout View, switches from the body text to the endnote or vice versa
206	At + F9	ViewFieldCodes	Shows the field codes or results for all fields (toggle)
207	Dbl-click the footnote reference	ViewFootnoteArea	If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa.
208	Alt V, F	ViewFootnotes	If in Normal View, opens a pane for viewing and editing footnotes and endnotes (toggle). If in Page/Print Layout View, switches from the body text to the footnotes/endnotes or vice versa.
209	Alt V, H	ViewHeader	Displays header in page layout view
210	Alt V, N (or Alt + Ctrl + N)	ViewNormal	Changes the editing view to normal view
211	Alt V, O (or Alt + Ctrl + O)	ViewOutline	Displays a document's outline
212	Alt V, P (or Alt + Ctrl + P)	ViewPage	Displays the page more-or-less as it will be printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasn’t changed.
213	Alt + F11	ViewVBCode	Shows the VB editing environment (Tools + Macro + Visual Basic Editor)
214	Alt + left arrow	WebGoBack	Backward hyperlink (useful if you clicked on a page number hyperlink in the table of contents and then want to return to the TOC)
215	Alt + rt arrow	WebGoForward	Forward hyperlink
216	Alt W, A	WindowArrangeAll	Arranges windows as non-overlapping tiles
217	Ctrl + left arrow	WordLeft	Moves the insertion point to the left one word
218	Shift + Ctrl + left arrow	WordLeftExtend	Extends the selection to the left one word
219	Ctrl + rt arrow	WordRight	Moves the insertion point to the right one word
220	Shift + Ctrl + rt arrow	WordRightExtend	Extends the selection to the right one word
221	Ctrl + Shift + W	WordUnderline	Underlines the words but not the spaces in the selection (toggle)